I wanted to do a follow-up blog about my day in the life with a one year old. But in this post I want to talk more in depth with how I organize my days. I’ve always been a fan of organization, I mean, I use to play office in lieu of the ever popular "house" as a kid. But over the years I’ve had to adapt to not just an organized way for life, but also an efficient way of life.
I’m a big fan of worker smarter,
So here are a few of my tools and tricks that help me work full-time from home for a non-profit, take care of a one year old, and run a side-hustle business, all while navigating the waters of living overseas in Africa.
First off, you have to be dedicated.
These things won’t work unless you actually have the desire to get stuff done. And let’s be honest, most days I don’t! And for those really low days where I have absolutely no energy and no motivation...I just rest. Yep, sometimes that’s allowed. Because, when I am working, I work smart.
So what are my ways for working smart?
I'm going to try and break it down into a few steps. Then I'll expand on some of these things in separate blog posts. Today, I just want to give you an overview so you can get the basics of what I do for my life.
1. Organize your day on paper
Be specific! Write out each task that needs to happen and try to write at what time it will happen. Refer back to it everyday.
2. Dedicate specific times to work on emails
Be willing to reply back to those who need it, even if it’s only to say I got your email and I’m on it! (Read tomorrow's post for how I organize my email life and why I think it's important to answer quickly)
3. Take time to rest.
Seems counter-intuitive right? But if you take a little time for yourself each day then you will actually be more productive during the time you do work. (Part three of this series will go in-depth on how I find time to rest daily, weekly, monthly, and yearly)
4. Limit social media during work times.
I actually only post to Instagram when I’m in bed for the night and everything else is done. That’s when I take the time to comment, interact, and post, not just for my personal page, but for my business pages as well. I manage 4 Facebook pages and 2 Instagram accounts, so I schedule everything in advance, but in order to grow anything online you have to interact!
Since I was already using social media at night anyways, I just decided to be intentional about also interacting on the business accounts. (Part 4 of the series will go in depth on how I manage all the social media accounts, as well as my night-time routine for getting things done -- see next point)
sidenote: I also get on social media if I ever find myself in a lull at home or while I'm out waiting in a forever long line. But I don’t do social media why I’m trying to get things done; it never works out!
5. Take advantage of the times of day that you are most active.
For me, I’m my best at night. Mornings are my enemy and it takes me forever to get going. But at night I get a second wind and it’s all I can do to stop working and go to sleep. For some people it may be that mornings are their best time, so wake up a couple hours before your kids or before you have to go work and use that time to get emails answered or books read or whatever it is. (Part 4 will cover how I use my nights to get the final things crossed of my to-do list and how I use that time for cracking down on my goals like social media, reading more, and listening to podcasts)
6. Block out Distractions
We are focusing on working smarter, this means we have to limit all distractions. For me I know if I'm working in the same room with someone I will tend to just talk. So if I am in the same room with my husband working I usually put my headphones on and have an upbeat playlist going. This helps me block out the distraction to talk and it allows me to focus on the task at hand. Other times I’m simply working to beat of the clock, which is really my best motivater of all…
7. Use your tribe/village/community/whoever
Who are your people? Do you have any people? There have many many times in my life where I felt I didn't have people, but this season I have a whole team working behind me, many who don't even realize the importance they play in helping me accomplish all the things. And it's really the number one reason why I can do all of this. There have been seasons in my life where I didn't have a tribe and I didn't have the energy, so my workload was less and I just made up my mind to be okay with that. Remember you may not be accomplishing everything because you are in a season of something else!
Last year after having Ezra I could only manage taking care of newborn, pumping exclusively, getting the bare minimum of my duties done for the non-profit, and figuring out how to live life overseas. That was it. No more. But it didn't last forever. Eventually I found my rhythm, I was no longer pumping, and I had people who came around me to help babysit and offer support. So lean into whatever season you are in and don't beat yourself up if you just can't get it all done. Maybe it's because you are actually getting the most important thing done—like taking care of yourself or your family!
So what does my tribe do for me?
(Also, I'd do any of things for them in a heartbeat...let me make it clear it's not a one way street!!)
Well, These people are essential to me getting things done. I could not get everything done if it wasn’t for my house helper. I love that having a house helper here is normal and not just a luxury of the upper class. Our house helper is a friend who cleans, cooks, and watches Ezra during the mornings and three nights a week while Reed is at language class and I’m at practices.
I also could not do what I do without the most helpful husband. He changes diapers, cooks meals, gives baths, and basically anything I do he does just as much. We don’t see our jobs as defined by mommy or daddy. (Except when it comes to boogers…) But one person gets the bottle ready and the other helps with bath time. One day he cooks dinner, and another day it’s my turn. We alternate and lean on each other. We both work from home and so we have the luxury to be flexible in our schedules. It also means we have the luxury to pick up the slack when needed. I know that this is a unique aspect to our relationship, but I encourage stay at home mammas to find someone who can help you. Maybe it’s a nanny or a grandma or another mamma or a younger single bestie. It’s about finding your tribe and helping each other when times get tough. I also have a handful of people I know I could call here in Africa and would jump at any chance to help us out.
So I want to hear from you?
Is there a tool or trick that really helps you get things done or is there a question you have for me after reading this? Comment below and let's learn from each other!